💰 Cash Advance Request

Submit your request with repayment plan

₱500
₱1,000
₱2,000
₱3,000
₱5,000
₱10,000
📅 How will you repay?

Choose a repayment plan. The coordinator may adjust.

🚛 Next Trip Settlement
Full deduction from next trip payout
₱5,000
💵 Next Salary (1x)
Full deduction from next payroll
₱5,000
📆 2 Salary Periods
Split across 2 payrolls (15th & 30th)
₱2,500/ea
📆 3 Salary Periods
Split across 3 payrolls
₱1,667/ea
✏️ Custom Proposal
Specify your own repayment terms
Repayment Preview
₱5,000
Now Next Trip
📋 My Active Advances
₱3,000 • Feb 28 - Fuel
Repaying
₱1,000 paid₱2,000 left
₱1,000 • Feb 15 - Food
Settled

📋 Cash Advance - Coordinator

Vidal's Dashboard

3
Pending
₱21K
Outstanding
2
Overdue
⚡ Needs Your Review
👷
Juan Dela Cruz
⛽ Fuel • 🚛 Next Trip • Just now
₱5,000
New
🧰
Rodel Garcia
🍚 Food • 📆 2x Salary • 10 min ago
₱2,000
New
👷
Pedro Santos
👤 Personal • 📆 3x Salary • 1hr ago
₱3,000
New
Forwarded
👷
Miguel Reyes
🔧 Repair • 📆 2x Salary • Yesterday
₱10,000
₱8,000
Approved

✅ Cash Advance - Approval

Merian's Dashboard

1
To Approve
₱8K
Pending Pay
₱21K
Total Owed
⚡ Awaiting Your Approval
Miguel Reyes
👷 Driver • 🔧 Emergency Repair
"Alternator replacement in Naga"
₱10,000
₱8,000
✏️ Adjusted by Vidal
Adjust Reason Parts cost confirmed 8K
Outstanding ₱3,000
Shipment OB00045 (Manila→Naga)
📅 Repayment Schedule
₱4,000
₱4,000
Mar 15Mar 30
Plan: 2 Salary Periods (adjusted from "Next Trip" by Vidal)
Recently Processed
👷
Juan Dela Cruz
⛽ Fuel • Repaying via trip deduction
₱5,000
Repaying

📄 Cash Advance Detail

CA-20260228-003 • Juan Dela Cruz

Juan Dela Cruz
👷 Driver • ⛽ Fuel
Repaying
Remaining
₱2,000
of ₱3,000 (adjusted from ₱5,000)
33% repaid
Original Request₱5,000 → ₱3,000
Adjusted byVidal — "Fuel only needs 3K"
Approved byMerian
Paid onFeb 28, 2026
ShipmentOB00042
📅 Repayment Schedule
✓
Installment 1 — ₱1,000
Due: Mar 1 • From trip settlement
Paid
2
Installment 2 — ₱1,000
Due: Mar 15 • Salary deduction
Upcoming
3
Installment 3 — ₱1,000
Due: Mar 30 • Salary deduction
Pending
📜 Activity Log
₱1,000 repayment — Trip settlement OB00042
Mar 1, 2026 10:30 AM
₱3,000 paid to Juan
Feb 28, 2026 3:15 PM - by Merian
Request approved — Repayment: 3x salary
Feb 28, 2026 2:00 PM - by Merian
Forwarded to Merian
✏️ Amount: ₱5,000 → ₱3,000 • Plan: Next Trip → 3x Salary
"Fuel only needs 3K for Bicol route, split into 3 payrolls"
Feb 28, 2026 1:45 PM - by Vidal
Request submitted — ₱5,000 • Plan: Next Trip Settlement
Feb 28, 2026 1:30 PM - by Juan Dela Cruz

🔄 Cash Advance Flow

Complete Process Overview

Workflow
📱
1. Request + Repayment Plan
Driver/Helper enters amount, reason, and selects how they'll repay (next trip, 1-3 salary periods, or custom).
📋
2. Coordinator Review & Adjust
Vidal can adjust amount ✏️ and/or modify the repayment plan (change # of installments, method, schedule). Adjustment reason is recorded.
✅
3. Approver Decision
Merian sees both original and adjusted values, repayment schedule, and outstanding balance. Approve, reject, or return to coordinator.
💵
4. Payment Released
Cash given to requester. Date, method, and amount recorded. Repayment schedule becomes active.
📅
5. Scheduled Repayment
System tracks installments by due date. Each payment recorded against schedule. Alerts for overdue installments.
🏁
6. Settled
All installments paid. Auto-marked as settled. Archived for accounting.
📁 Implementation
cash_advance_request.php — Mobile form + plan
cash_advances.php — Coordinator list
cash_advance_detail.php — Detail + schedule
cash_advance_action.php — Approve/Reject/Adjust
cash_advance_repay.php — Record payment
DB: cash_advances (+ repayment_plan, adjusted_amount, adjusted_plan)
DB: cash_advance_installments (schedule per CA)
DB: cash_advance_payments (actual payments)